Library

Upload a file

1. Step 101

   Open the Library

   Choose Library in the sidebar. The filters at the top switch between All, Mine, Shared with org and Shared (files other people gave you).
2. Step 202

   Add the file

   Drag files onto the page or choose Upload. Images, video, audio, PDF, Word, Excel and PowerPoint files, plain text, CSV, Markdown and JSON are accepted. You can also import files from OneDrive or SharePoint; the import copies the bytes into your Library and runs the same checks as an upload.
3. Step 303

   Answer the duplicate prompt, if it appears

   If you already own a file with the same name and size, a dialog offers Upload anyway or Keep the one I have. The check never blocks you; it only asks.
4. Step 404

   Wait for the safety check

   The card shows Checking file… until the malware scan finishes, usually within seconds. A clean file loses the badge and can be opened, shared and indexed.

Limits, duplicates and the safety check

File size

Two limits apply to every upload and the smaller one wins: the per-file limit of your plan, and a per-category cap your administrator can tune. An upload that is too large fails with a message that names the limit and the category.

Duplicates

Before the upload starts, Akili looks for files you own with the same name and the same byte size. It does not compare contents, so a renamed copy slips through and an edited file with an identical size triggers the prompt. Either way the choice is yours.

The safety scan badge

Every file that enters the Library, whether uploaded, imported or added to a knowledge base, is registered with the malware scanner. The badge on the card tells you where it stands.

Organize with collections

A collection is a named group of files with a description. Collections are flat, a file can sit in several, and they live inside the Library page rather than on a route of their own.

1. Step 101

   Create the collection

   In the Library, open the collections area and choose New collection. Give it a name and, if it helps, a description.
2. Step 202

   Add files

   From a file’s menu choose Add to collection and pick one or more collections. Remove a file from the collection the same way; the file itself stays in the Library.
3. Step 303

   Share the whole set

   A collection has its own share dialog: invite people by email with view or download rights and an optional expiry date, or create a public link that lists every file in it.

Share a file or collection

Open a file’s menu and choose Share. Sharing needs a verified email address on your account. Each destination is a separate action, so one file can be emailed to a colleague and copied to Drive at the same time.

Two permission levels exist: view and download. The file share dialog grants view; the collection share dialog lets you choose. A public link opened by the owner always allows download.

What a recipient sees

A public file link opens at /library/shared/<token> and shows the file name, an inline preview for images and a download button when the grant allows it. A shared collection opens at /library/collections/shared/<token> and lists its files with a download link per file. A link that was revoked, expired or sent by email to someone else shows an unavailable state instead of the file, and a file that is still being scanned or was blocked is never served.

Use a file in chat or a knowledge base

Add to a knowledge base

From a file’s menu choose Add to knowledge base. The dialog lists your knowledge bases, marks the ones the file is already in as Already added or Indexing…, and starts indexing on the one you pick. Indexing runs in the background and only begins after the safety scan is clean. See Knowledge bases for what happens next.

Ask about this file

Ask about this file opens a new chat with the file already attached: it shows as a chip above the composer, which you can remove before sending. Type your question and send; the file goes with that message.

Files in projects

Files you add to a project are Library files underneath: a project upload lands in your Library first and is then linked into the project’s file tree. See Projects.

Search everything

Open Search (the /search page) to find a document by name or by meaning. It looks across your Library, your knowledge bases, files attached to chats and project files, and the Semantic toggle switches from name matching to matching on what the document says.

Good to know

• Imports copy, shares copy. Importing from OneDrive or SharePoint copies the file into Akili, and sharing to Drive or SharePoint copies it out. Nothing in the Library is a live link to a cloud folder; use a project’s connected SharePoint folder for that.
• Team sharing follows your organization. The Team destination grants everyone who is a member of your organization at the moment you share. People who join later are not added automatically.
• Knowledge base uploads appear here too. A document uploaded straight into a knowledge base is mirrored into the Library, so one place holds everything you have given Akili.
• A blocked file stays blocked. There is no override for a file the scanner flagged. If a file you trust shows Check failed, ask an administrator to release it.
• The Library is per person. Your files are yours; colleagues only see what you shared with them or with the team.